Top 13 Reasons to Use Google Docs (and Ditch Word)

Top 13 Reasons to Use Google Docs (and Ditch Word)

I’ve been utilizing Phrase for properly over a decade and I’m nonetheless not 100% comfy with Microsoft’s flagship phrase processor. Nevertheless, it is simply been a couple of months into Google Docs and I merely adore it. Now, why is that?

Properly, Phrase has so much going for it when it comes to options, however not everybody makes use of them. And that’s the place Docs shines. You get a package deal of on a regular basis options which might be streamlined virtually completely and a deal with to work with.

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Nevertheless, there’s plenty of adverse misconceptions concerning Google Docs merely as a consequence of its cloud-based nature, however proper right here, you might be gonna discover out why that is actually not the case in any respect. And in case you are adamant about utilizing Phrase, you then is perhaps in for a shock!

1. It’s Free

Yeah, you learn it proper. Google Docs is totally free. And, you stand up to 15GB of free cloud-based storage on high of that as properly. Ought to take up plenty of paperwork to fill all that house, proper?

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With Phrase, the varied subscription tiers are tediously mind-numbing, to not point out all the pieces being fairly costly. Anticipate to shell out near — or properly above — 100 bucks for no matter you in the end accept. No thanks, Microsoft.

2. No Handbook Saves

Google Docs saves no matter you kind or modify in mere seconds, and also you received’t even discover that occur. Even immediately pasting in content material that features high-res photographs and different sizable objects don’t have any severe impression on how briskly it autosaves both. Now that’s some severe optimization.

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Not the case with Phrase, nonetheless, the place you want to hit Save even when related to OneDrive. And even then, modifications usually take ages to sync. Worse nonetheless, your complete program can get caught whereas doing that. What the hell, Microsoft!

three. File Names Aren’t a Concern

Phrase could be very adamant with regards to file names. You may’t insert any particular characters, and also you additionally have to be further cautious that you just don’t match an present file title throughout the identical listing. Screw that!

With Docs, you don’t even want so as to add a file title earlier than you’ll be able to start working in your doc. And everytime you really feel prefer it, you’ll be able to title it to no matter you need. Which is super-easy to do as properly — simply kind something into the sphere on the high of the browser window and you might be executed!

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No extra messing round with clumsy menus and dialog containers like in Phrase, which truly saves a ton of time in any other case spent coping with silly restrictions in the long term. 

four. Simply Accessible Wherever

Working with Google Docs can occur just about anyplace. Simply register to Google Drive on any pc with an web connection and you will get began instantly.

For sure, Phrase requires a hefty set up earlier than you’ll be able to even consider opening a doc, to not point out being caught with simply Home windows or Mac.

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Even with regards to cell, Google Docs allows you to get began a lot sooner. Android gadgets have Docs put in by default, and the iOS app could be very light-weight when it comes to obtain measurement.

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5. Zero Corrupt Information

Since your Google Docs paperwork are all the time saved to the cloud, the probabilities of any recordsdata getting corrupted are fairly slim. Not the case with Phrase, the place recordsdata that you just retailer domestically are simply corruptible as a consequence of technical points or failures.

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Saving to OneDrive is an choice, however with the horrendous syncing points current, it’s simply not price it. Even enthusiastic about these annoying authentication pop-ups that present up for no good cause give me the shivers.

6. Tons of Terrific Add-ons

Admittedly, Google Docs doesn’t have all of the options that Microsoft Phrase brings to the desk. However that’s the place add-ons come into the image. In truth, there’s a whole retailer dedicated to add-ons you can simply make use of to accumulate no matter performance that you’re lacking out on.

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Merely entry the Add-ons panel, and you’ll seek for no matter you need — fonts, themes, thoughts maps, dictionaries, and so on. Even if you wish to carry out one thing as unusual as eradicating web page breaks, you might be sure to search out an add-on that can assist you out!

7. Extremely Suitable

With Google Docs, your paperwork aren’t simply locked throughout the cloud. In truth, you’ll be able to select from quite a lot of file codecs to obtain them to your pc at anytime.

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Help for fashionable codecs corresponding to DOCX, ODT, and PDF imply you can simply begin engaged on a doc in Phrase, OpenOffice, or Adobe Acrobat ought to the necessity come up, to not point out sharing recordsdata with any Phrase customers that you’re certain to come back throughout.

However, you can too open and edit Phrase paperwork simply in Google Docs. When you have been apprehensive about compatibility points, it’s time to neglect that.

eight. Communicate, Do not Sort

Phrase’s speech-to-text capabilities are non-existent, except you wish to obtain the Dictate add-in which is fairly damaged to start with. Not a difficulty with Google Docs, nonetheless.

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All it takes is a few clicks, and you can begin talking away whereas Docs does the writing for you. No time wasted on calibrations and all that crap. It’s additionally fairly good at choosing up varied accents, and you can too change between completely different languages as properly.

9. Collaborating is a Breeze

With regards to sharing and collaborating with others, Google Docs beats Phrase fingers down. Not solely are you able to share your paperwork with tons of of customers, however you’ll be able to even publish them to the online for everybody to see!

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Additionally, as much as 100 of individuals can get collectively and work on a doc in actual time — phenomenal performance for one thing that is completely free. And the truth that your collaborators require only a Google Account to work alongside you speaks volumes about its awesomeness. 

With Phrase, nonetheless, each particular person wants an Workplace 365 subscription earlier than they’ll even dream about collaborating — sure, even on Phrase’s so known as ‘free’ cell apps.

10. Analysis & Hyperlink Instantly

If you wish to perform some research whereas writing, you should use your complete may of Google Search proper from inside Google Docs itself. Simply spotlight and right-click any phrase or phrase and click on Discover, and a side-pane ought to load robotically, permitting you to examine and cite helpful information seamlessly. Beats Phrase’s Analysis device when it comes to intuitiveness and related outcomes by miles.

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And even higher, you can too use the Pictures tab throughout the Discover pane so as to add Artistic Commons-licensed photographs to your paperwork simply.

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That is not all. With regards to linking stuff, Google Docs allows you to seek for and insert hyperlinks immediately from throughout the net app itself — no extra copying and pasting prolonged URLs. As well as, you’ll be able to hyperlink to different recordsdata and paperwork inside Google Drive as properly.

11. No Web? Not an Problem

At any time when there’s an argument about Phrase and Docs, you’d most probably discover somebody touting in regards to the former’s potential to work offline. Admittedly, that’s true — in any case, it’s a desktop utility.

However that doesn’t imply you’ll be able to’t do the identical with Google Docs — with enough preparation beforehand, it is greater than attainable. Merely specify that you really want a file to be out there offline, and you’ll entry and work on it even in case you don’t have an lively connection.

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Any edits that you just make are then synced robotically everytime you reconnect to the Web. Superior, proper?

12: Simply Accessible through Chrome

When you use Chrome on your net shopping, and you probably are, then it is best to already be signed into your Google Account. And meaning prepared entry to Google Docs — through Google Drive — at only a snap of the fingers. No time spent on registrations or signal ins in any respect!

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Additional, Chrome additionally lists an arsenal of different Google net apps, corresponding to Gmail, Sheets, and Slides, all of which totally complement Docs. And you can too count on Docs to operate higher on Chrome — in any case, each are designed by Google.

13: Adjustments Are Synced In all places

Lastly, no matter modifications that you just make to preferences and different settings are saved on-line, which signifies that you achieve entry to an analogous Docs expertise on any pc or browser that you just launch it on.

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And yeah, that features any add-ons that you have utilized as properly. Anticipate your modifications and put in add-ons to be current throughout all of your desktops in simply seconds!

However What About Phrase On-line … ?

On the finish of the day, being an online app truly works in Google Docs favor — it really works quick and has minimal technical points in comparison with Phrase. And the truth that you’ll be able to improve the performance of Docs through an enormous library of add-ons signifies that Phrase’s feature-packed argument is successfully rendered moot.

And no, I didn’t neglect Phrase On-line, which is free to make use of as properly. However actually, it is only a drastically dumbed down model of its desktop counterpart. 

Phrase On-line does have quite a lot of similarities to Google Docs — corresponding to autosaving, for instance. Nevertheless, it is sluggish to carry out virtually all the pieces, helps fewer file codecs, and has zero helpful add-ons. Briefly, it is a drag to make use of.

So, are you ready to present Google Docs a go? Do tell us in feedback.

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