Google Tasks vs Google Keep: Which is Better?

Google Tasks vs Google Keep: Which is Better?

When Google launched the standalone duties app for Android and iOS final week, common Google Hold customers had been stunned. They now had two related apps for a similar factor: Creating to-dos.

Is Google Duties actually that much like Google Hold? Must you change to Google Duties from Google Hold? Let’s have a look at.

Google Tasks Vs Google Keep Differences Comparison

Google has a weird historical past of launching two apps that do nearly the identical factor – Gmail/Inbox, Allo/Hangouts and extra. 

Duties should not new to Google. It has been a part of Gmail for years. Nonetheless, it was kinda buried down and only a few folks used it. The resurrection of Duties has been attainable as a result of launch of standalone apps for Google Duties and a notable location on the redesigned Gmail.

Google Duties and Hold resemble one another quite a bit however there are vital variations between the 2. 

Whereas Hold is actually for creating various kinds of notes with an added performance of lists, Duties is a task-management app for creating to-do lists with the added performance of textual content notes.

Cross-Platform Availability

Each the instruments can be found on the identical variety of platforms. You could have Google Hold Android and iOS app, and a Chrome extension. It doesn’t have a Home windows or Mac app however may be accessed through its internet model.

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Equally, Google Activity doesn’t have a Home windows or Mac app. It’s out there on Android and iOS. It has an internet model too, which appears to be like outdated although. There’s additionally a Chrome extension. You’ll be able to entry Hold and Duties each contained in the redesigned Gmail’s internet model.

Person Interface

Proper from the primary display itself, there’s a main distinction within the design of each the apps. Whereas Google Hold lists each notes and to-do lists in a card format on the principle display, the Duties app reveals the duties within the listing format. These duties are sorted by the order through which you created them. You may as well kind them by date.

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Speaking about sorting, there isn’t a correct approach to kind notes/lists in Google Hold. You need to manually reorder the playing cards by dragging them.

Additional, the Duties app makes use of a mix of white and blue colours. It additionally has the upcoming Materials Design 2 with the navigation and Settings icon on the backside. 

However, Google Hold has the acquainted white and mustard coloured interface. Within the present model, the navigation drawer and the Settings are current on the prime. With the launch of Materials Design 2, these will even most likely shift to the underside.

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A number of Lists

It’s essential for a duties app to have a number of lists. The Google Duties app enables you to simply create and change between a number of lists. You’ll be able to identify them too. You may as well transfer duties between a number of duties with only one faucet.

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However, when you can create a number of lists in Hold, it’s sophisticated to modify between them. You additionally can not transfer particular person duties from one listing to a different.  

Activity Creation

Just like the opposite to-do apps, we will create duties with only one faucet within the Google Duties app. All it’s good to do is faucet the Add a brand new process button on the backside and enter your process. That’s it. As soon as created, you’ll be able to then simply transfer duties between lists.

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In Google Hold, we first want to search out our listing within the messy Google Hold design. Then we will add new listing gadgets by tapping the +Record merchandise label. Mainly, Google Hold is about lists and never correct duties.

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Fortunately, Google Duties helps hierarchy not like Google Hold. Beneath every listing, you’ll be able to create duties adopted by subtasks for every of them. You may as well add notes to subtasks. This isn’t attainable in Google Hold. It doesn’t help subtasks.

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In Google Duties, if you mark the dad or mum process as full, all subtasks might be marked as full.

Mark As Accomplished

Google Duties enables you to mark a process as accomplished in two methods. You’ll be able to both faucet the spherical icon or swipe on the duty from left to proper. In Google Hold, the one approach to full a process is to faucet the sq. checkbox. The swipe gesture doesn’t work right here. 

In each the apps, the finished duties or listing gadgets are saved on the backside in a brand new listing.

Tip: Swipe on the notes in Google Hold with a purpose to archive them.

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Labels and Colour-code

Utilizing a number of lists in Google Hold is a serious process by itself. Nonetheless, you’ll be able to simplify the group course of utilizing labels and color-coding. These two options should not current in Google Duties.

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Integration With Gmail

Duties ware all the time current inside Gmail. Nonetheless, they weren’t simple to fetch. Fortunately, within the new Gmail design, each Google Hold and Duties get a particular place on the appropriate aspect within the new taskbar. 

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Nonetheless, there are some variations. Whilst you can create listing gadgets in each of them straight from Gmail’s internet model, you’ll be able to drag and drop emails to create new process gadgets within the Duties. This isn’t attainable in Hold.


There’s a main, main distinction in each the apps in relation to reminders. Google Hold enables you to create reminders for the complete listing. You can’t create reminders for particular person listing gadgets. It’s completely reverse in Google Duties. You’ll be able to solely set reminders for particular person duties.

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Additional, Hold enables you to create time and location-based reminders each. It additionally helps recurring reminders. Sadly, Google Duties at the moment solely helps date-based reminders. You can’t assign a particular time to reminders within the Duties. Neither are you able to create location-based or recurring reminders.

Integration with Google Calendar

Google has a separate function for reminders too. The reminders that you simply create in Google Hold seem beneath Reminders in Google Calendar. These will also be created from Google Assistant. 

Surprisingly, whereas reminders created in Google Hold seem in Google Calendar, the identical doesn’t occur for Google Duties. Unusual!


Google Hold enables you to share your notes together with lists with others. You’ll be able to then edit or add new gadgets within the lists collectively in real-time. At present, Google Duties doesn’t help sharing.

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Ought to You Change to Google Duties

Google Hold has all the time been a messy platform for me, even for notes. Whereas the functionalities of Google Hold and Duties overlap, I just like the separate Duties app. It’s not messy. It enables you to create subtasks and presents nice process administration options. Nonetheless, it wants enchancment too. We’re certain Google has some superb updates lined up for Duties. 

In case you’ve been on the lookout for a separate, easy duties app, then Google Duties is an incredible alternative. Even in case you’re okay with what Google is providing in Hold in relation to lists, Google Duties is value a shot not less than as soon as.

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